- The "Unit Declaration Form" is required at check-in for all performing units. Click here to download the link to the Unit Declaration form.
Unit check-in is located in “Zero hall”, the first hallway immediately to the right upon entering the Main Entrance. Be prepared to declare the number of performing members. Penalties will be assessed for false declarations. Performing member and seven staff members will be admitted. Additional staff must purchase tickets; no one including equipment crew or chaperones will be admitted to the festival without a wristband. Units must check-in one hour prior to performance time. Guard members and staff must check-in together.
Equipment Unloading
Every unit will be assigned a volunteer Unit Guide. While we respect that you may have done this for years and do not feel you need the services of a guide, to ensure the safety of the units and their timing of movement throughout the school, every unit will be assigned a guide.
GUARD: Your Unit Guide will meet you in your designated storage area 20 minutes prior to the scheduled body warm-up. Your Guide will escort you through warm-up, stay with you through your performance, escort you to mat refolding and take you back to your designated storage area. Timing for each area is determined by the published SAPA schedule
PERCUSSION: Weather permitting, you may unload and begin warm up in the parking lot, however it is critical for the timeliness of the event that you notify the check in desk or your event guide of your warm-up location. Your guide will meet you 20 minutes prior to your scheduled warm up time and escort you up to your performance. Timing for each area is determined by the published SAPA schedule.
- The maximum allowable tarp size for any unit is 50’x90’.
- All equipment tips on rifles, pikes and sabers must be padded and taped; this includes PVC pipes and any sharp corners on props, instruments or carts so as not to damage the floor.
- Inspection of equipment will take place in warm-up area.
- Soft-soled shoes need no added protection. Hard-soled shoes must be taped. Performers MUST wear shoes at all times when NOT in the competition area.
- Penalties will be assessed for violation of these rules.
A sound system will be provided by SAPA with mixing board, variable speed CD player, amplifier, etc. Bring music tapes and CDs to the sound table prior to your performance. Make sure tapes are cued in the proper place. A representative should stay with the SAPA sound person during your performance. You should have a clearly labeled back-up recording. Sound checks should be done prior to the show or on a limited basis, during breaks and will take place at the sound table. Volume is controlled by SAPA.
Please do not enter either area or communicate with judges. Performance tapes will be available after your performance at a table adjacent to the tabulation/judging area. Score sheets and recaps can be picked up after the show in the tabulation area.
A sound system will be provided by SAPA with mixing board, variable speed CD player, amplifier, etc. Bring music tapes and CDs to the sound table prior to your performance. Make sure tapes are cued in the proper place. A representative should stay with the SAPA sound person during your performance. You should have a clearly labeled back-up recording. Sound checks should be done prior to the show or on a limited basis, during breaks and will take place at the sound table. Volume is controlled by SAPA.
Time Line for both Winter Guard and Percussion is VERTICAL
GUARD WARM-UP:
- Body warm-up will be in Warm-Up Room # A (Green line on map),
- Equipment warm-up is down the hall in Warm-Up Room #B (Green line on map).
- SPINNING IS NOT ALLOWED ANYWHERE OTHER THAN IN EQUIPMENT WARM-UP ROOM.
PERCUSSION WARM-UP:
- Outside warm-up areas will be available on a first come first serve basis
- In the event of inclement weather percussion teams will be assigned indoor warm-up space in Warm Up rooms A or B.
- Indoor warm-up assignments will be given at check-in time.
Tarp refolding will be done in small gym (purple circle).
First Aid is located immediately to the left upon exiting the performance area (Gymnasium)
Hospitality will be located in the Orchestra Room (orange circle). We will be serving hot food for staff and judges. Snacks and beverages will be available throughout the day.
Judges Lounge will be located in the Greyhound Cafe', located opposite the Theatre off the Main hallway.
Critique The Chorus Room (room 503) will serve as the Critique room.
Due to copyright restrictions, NO ONE, NOT EVEN THE CONTEST SPONSOR, IS TO VIDEOTAPE ANY PART OF THE CONTEST, EXCEPT A UNIT VIDEOTAPING THEIR OWN PROGRAM. There will be video passes provided for each unit at check-in. Due to copyright restrictions, there is NO selling of contest videos.
Please direct any questions you may have to our email at [email protected]